The Content Group to implement BP Logix ECM system to improve workflow, streamline invoicing processes and remove duplication of effort.
Jordan Nuclear, a provider of nuclear and process engineering services, has selected ECM solutions provider, The Content Group, to provide, advise on and programme manage the implementation of a new ECM solution. The Content Group will provide BP Logix’ ‘Workflow Director’, and full consultation services and guidance throughout its implementation, to ensure efficient business process automation and enhanced reporting , saving Jordan Nuclear up to 11 man days a week in timesheet processing alone.
Jordan Nuclear has over forty years experience in the provision of solutions for the supply, installation and commissioning of plant, equipment and pipe work systems as well as mechanical, electrical, control, instrumentation and minor civils work. The company is located in five locations across the UK, with a Head Office in Sellafield, and employs approximately 160 staff. Jordan Nuclear is the nuclear engineering and decommissioning division of Redhall Group plc, which has an overall annual turnover of £130 million.
Previously, Jordan Nuclear’s timesheet and purchase order processes were wholly manual and paper-based. A total of 11 man days per week were spent completing timesheets and data had to be re-entered at least six times during the collation process, resulting in significant duplication of effort and a poor use of resource. Mark Ritchie, Project Manager at Jordan Nuclear, explains, “Our engineers would submit their timesheets and the commercial department was spending 10 man days a week repeatedly inputting this data into the various areas of the COINS ERP system, such as allocations and project budgeting. This data was then re-entered by the payroll department into their software – another man day a week. Overall, the data would be input upwards of six times independently. In contrast, once BP Logix is implemented, the data will have to be entered just once by the engineers and it will be automatically and accurately input into the pertinent systems – a saving overall of 11 man days per week.”
Ritchie continues, “A large amount of our administrative paperwork is sent in hard copy around our various locations, obviously placing a huge burden on our processes in terms of time efficiency and reactiveness. Purchase orders can take an inordinate amount of time to be signed off, whereas with the new workflow processes that The Content Group has provided, we will be able to not only generate the requisite documents automatically, but also distribute them electronically. This will streamline our invoicing processes, improving our turnaround of purchase orders and making our project administration far more efficient.”
Ritchie concludes, “Having such unprecedented close control of our expenditure through The Content Group’s ECM deployment will mean that the investment in effect immediately pays for itself. We are hoping to grow rather quickly in the near future with the expected arrival of some large projects, and so we needed to be able to have flexible enough back-office systems to expand rapidly and without the need for further resource.”